January 8, 2020 — 8 am, Room 225
St. Luke’s United Methodist Church, 222 Northwest 15th Street, Oklahoma City, OK
Regular Meeting Minutes January 2020
Attendance
Members in attendance: Dr. Henry Asin, Herb Bailey, Cathy Borjas, Scott Ellis, Jackie Haverly, Jacob Hill, Larry Hopper, Adam Lane, Sidna Madden, Nedra Ruth, Liz Scheffe, Dana Tallon, Lori Wathen, Keith Wilkinson, and Ken Wyatt.
Members excused: Frank Barnes, Vera Cheek, Brittany David, Marilyn Dillon, Zubayr Rahman, Curtis Singleton, James Timberlake, Sandra Webster, and Emma Woodford.
Members unexcused: Melanie Elliot and Sharron Schaefer.
Guest: Joy Reardon
Call to Order
Chair Sidna Madden called the meeting to order at 8:05 am.
Welcome and Introductions: none.
Public comments: Madden explained the new section regarding public comments and how they are going to be a part of the meeting from this point forward.
Member presentation: Ken Wyatt gave a presentation about himself.
Madden then explained there will be new procedures to the meetings in how items will be handled.
Changes to agenda and meeting:
After careful consideration and conversations with the Executive Committee, the committee chair is instilling a new format to the meetings and agenda due to some infighting, criticizing of committee chairs/members that other members don’t belong to, members being made to feel unimportant, personality conflicts, and intimidation of members speaking or asking questions. Also to move the meetings along quicker.
Executive Committee members have a time allotted for reports now.
All subcommittee reports will be 3 minutes, but the subcommittee chair can ask for extension.
No comments will be made during committee reports. If you have questions or concerns about the report/certain committee you can email the Committee chair, Sidna Madden and she will address the comment, question or concern to the subcommittee chair to eliminate blind-siding, belittling, condescending, etc. Comments will be anonymous when I discuss with the sub committee chair.
Any request requiring a motion will be conducted under New Business. When a motion is made discussion will be all at that time but not during reports.
No member should approach a subcommittee they are not a member of with questions, comments, concerns, etc. Those can be addressed to Committee chair.
Subcommittee chairs will determine their own membership. The subcommittee chairs are responsible for holding their own committee meetings and reporting back to the full committee. If a chair will not be at the meeting, they can select another member from their committee to give the report, or the report can be submitted ahead of time and will be added to the agenda.
No more co-chairs. Too many people are in charge and one expects the other did the work and in the end neither do the work.
ADA – Sidna Madden
Luncheon – Dana Tallon
Expo – Adam Lane
Awards – Marilyn Dillon
Audit – ?
Public Relations – Zubayr Rahman
Barrier Free – Scott Ellis
Emergency Response – Ken Wyatt
Outreach – Herb Bailey
Membership – ?
Strategic Planning – Larry Hopper
Ways and Means – Marilyn Dillon
There is an added a section to the agenda for Reports from the Oklahoma City Emergency Management and ADA Coordinator. These are important members of the committee and many times they have information to share, but nowhere on the agenda to do so.
Scott will monitor MCDC email.
All monies for luncheon, ADA Session and Expo will be sent to Scott Ellis, the treasurer. We need one central place for people to send money instead of three different ones.
‘Announcements’ at the end of the agenda should be limited to events, activities, items beneficial to PWD, and no comments from the committee. If you can, submit the information ahead of time and it will be added to the agenda and everyone will have the details. If not, details about the announcements can be emailed to the Secretary after the meeting and she will forward to group so everyone has all the details.
Report from Officers
Approval of December 12, 2020 Minutes — Dana Tallon
Larry Hopper mentioned that COTPA was misspelled.
Herb Bailey moved that the minutes be accepted with corrections, Ken Wyatt seconded the motion. Motion passed unanimously.
Treasurer’s Report — Scott Ellis
The beginning balance as of 11/30 was $6,622.30. We had an income of $500 from the ADA Special Session and $.60 in interest for a total income of $500.60. No expenses. Giving an ending balance as of 12/30 on $7,122.90. We continue leave $5 in the savings account as required.
Chair Madden accepted on behalf of the committee.
Reports from Emergency Management and City ADA Coordinator
No reports.
Reports
ADA Workshop — Sidna Madden
- We will have the same speaker as last year.
- Oct. 2 at the Cox Convention Center
- No new information at this time.
Awards — Marilyn Dillon
- No report.
Audit — Marilyn Dillon
- No report.
Barrier Free Design — Scott Ellis
- Report: We inspected two blueprints for accessible doorway and a bathroom.
- This month’s meeting was canceled.
Outreach — Herb Bailey
- No report.
Emergency Response — Ken Wyatt
- No emergencies.
Luncheon Activities — Dana Tallon/Cathy Borjas
- No report.
- Subcommittee meeting after this meeting.
Membership Review — Melanie Elliot/Larry Hopper
- No report.
- Madden asked if anyone wanted to head this subcommittee.
Public Relations — Zubayr Rahman/Lori Wathan
- Zubayr Rahman not present.
- Madden reported that she had met with Rahman and he had some new ideas.
Strategic Planning — Larry Hopper
- No report.
Ways and Means — Cathy Borjas
- No report.
- Madden reported that Marilyn Dillon had stated she would take over as subcommittee chair.
Other Business
MCDC Email — Scott Ellis
- No report.
New Business
- If members need to miss a meeting, please reply to the Agenda email sent out by the secretary. This will ensure we record your absence to the right meeting and all four of the Executive Committee will receive the email.
- Assignment forms were completely filled out, except for two members. Will get their forms after the meeting.
Reports from Members on Boards and Commissions
- Zoo Trust – Jackie Haverly – no report.
- Sensory Garden – Henry Asin – He reported they don’t have financing. He is hoping the Mayor will help with that.
- Riverfront – Ken Wyatt – only sand and gravel contracts going in – no building to be concerned with. Hotels will be built in the future.
Announcements
Liz Scheffe asked a question: Are we still moving?
Madden reported it will be a little while. We are looking at the City of OKC training center.
Madden reported that Rahman asked why we weren’t at City Hall.
Adam Lane asked everyone who wanted to be on the Expo Subcommittee to stick around. Madden also mentioned that the luncheon subcommittee was meeting after we adjourned.
Madden reported that our November Meeting falls on Veterans Day. We need to change that.
Scott Ellis moved that we move the Regular Committee Meeting from Nov. 11 to Nov. 12. Lane seconded the motion. Motion passed unanimously.
Adjourn: Next MCDC Meeting
Next meeting is February 12. Bailey moved that we adjourn the meeting, Asin seconded the motion.
Meeting ended at 9:04 a.m.